Why Use Purchase Orders?

As your business grows, keeping track of verbal orders or email requests becomes messy. A Purchase Order (PO) provides a legally binding document that specifies exactly what you are ordering, the agreed price, and delivery expectations.

When the supplier delivers the goods and sends an invoice, your accounts team can match the invoice against the original PO to ensure you are not being overcharged. This process is known as 'PO Matching' and is essential for good financial control.